Archive for May, 2009

One of the most charming things about Twitter is that you have to say what you want to say in 140 characters. And it’s amazing how everyone can do it. Abbreviations are used, yes, but more than that, people take time to post thoughtful and complete tweets.

I thought of this when I was reading Will’s post: Releasing Software: Bringing order out of chaos. He says “the biggest factor effecting how likely I am to read and process an email is how long it is. ”  And, he added, “I need to be either interested or feel responsible for the outcome of the email by sentence two.” (The bold is his)

He’s right. I’d like to start a  ”Twitter-ize email” movement. Here would be the movement’s guidelines:

Keep it brief but not blunt.

Be direct, clear, concise and positive.

Write  from the recipient’s viewpoint. Say what they need to know, not what’s nice to know. 

Respect their time. Make it easy for them to read (caps and lower case, punctuation, proper spelling). Y

Make it easy for them to act. Suggest the next step and ask their approval or to confirm.

Want to join? What else should the movement include?

Let’s face it. For many of us, this weekend will be more fun because it gives us the opportunity to catch up on work. That is not to dismiss the meaning of this particular holiday. (I love the Boeing Memorial Day commercial I saw tonight about our Veterans: We will remember them. Always.)
But, it is the reality of those of us who love working that a 3-day weekend means at least one day to work. 

So here is my advice: Use your vacation day to update everything you can. 

A good friend of mine spoke at a meeting last week. She was amazing. Except her materials had a copyright on them from 2003. 

A client asked me to critique a sales pitch. I had to stop at the first slide. It was titled: History of ABC. Like who cares? Tell your story, sure, but tell it from how it impacts today and tomorrow rather than what it was yesterday. If your back story is so compelling, they probably already know it. Think about why it matters to them and you may find that it doesn’t.

My friend and computer guru/master, Patrick Rhone,  owner of MachineMethods is re-inventing his website, moving away from corporate gobbledygook to telling his story. Stay tuned for an authentic experience that speaks of what he can do today. Here is his current website. Wait until you see his new one. 

Buyers depend on you to be here and now. Be smart and get better. Go through your closet and your files. Get rid of everything that worked yesterday and transform it to meet the demands of today or trash it. Using yesterday’s ideas won’t work tomorrow.

Which closet will you start cleaning?

Hate prospecting? Most sales people do. Rejection isn’t something that most of us actively seek. But it’s way more than that.
Most professionals I talk to dislike prospecting because it often involves “techniques” – techniques that are manipulative, inauthentic and devised to trick the prospect into saying yes. No wonder those of us who pride ourselves on helping others succeed and doing the right thing, hate doing it. 
Here’s another reason I hear about why folks hate prospecting: Prospects have so often been tricked (or others have tried to trick and/or manipulate them) that they expect every cold caller to be devious. Protective armor clicks on as soon as they recognize they’re being “cold called.”
Today, though, every sales person needs to reach out to new prospects. Here are 5 ways to align your cold calling strategy with your values:
1. Be honest! Tell your truth.
If you don’t know them, tell them how you found their name:
Hi Bill, This is Sue Hershkowitz-Coore and your name was given to me by the Phoenix Convention and Visitors bureau. They told me you’re looking for great local speakers for your 2010 meeting in Phoenix. We don’t know each other so I’m hopeful I’m not being a pest. (Then, wait to hear what they say.)
2. Engage them in the conversation – slowly
When you don’t know someone, you have no right to ask them how they are! And, really, do you care how they are? So knock off the fake stuff. Ask permission to ask your questions. 
Hi Bill, This is Sue Hershkowitz-Coore and your name was given to me by the Phoenix Convention and Visitors bureau. They told me you’re looking for great local speakers for your 2010 meeting in Phoenix. We don’t know each other so I’m hopeful I’m not being a pest. 
Oh, thank you. I’m wondering if I can ask if you’ve selected your speakers yet. (Then, wait to hear what they say.)
3. Learn what matters to see if your solution fits
What would you authentically say if they answered your question? Maybe it would sound something like:
That’s great news! May I ask what criteria you’ll be using to select your speakers? (Then, wait to hear what they say.)
4. Clarify – Earn the right to advance (Thank you, Michael Hills!)
Listen as they tell you what is important to them. Be courteous. Start your response by thanking them (authentically) for their candor.
Thank you. So, it sounds like I fit perfectly into 2 of your 3 criteria categories. Would it be okay if  I told you how I fit and how I might not? (Then, wait to hear what they say.)
You mentioned that you’re looking for a person with credibility and not just someone who speaks for a living. I’m a published author and not self-published – McGraw Hill and Prentice Hall are my publishers and one of my books, Power Sales Writing, has been translated into 3 languages. Both books are 5 Star rated on Amazon.com. You said that someone with a global viewpoint is needed for this group. I speak internationally and have had the privilege of speaking in Australia, Singapore, the UK, Mexico and Canada. I only speak English though, is that okay? (Then, wait to hear what they say.)
I’m not sure if I fit into that third category about low fees though. Does it help that I discount my fees a10% when I work locally? Does that help? (Then, wait to hear what they say.) 
5. Question to see if your solution is best before saying it is
Thank you. Yes, my standard fees are XXXX and XXXX. With no travel expenses…

Ideally of course, I would have preferred to learn more about his topic needs, number of people, etc before launching into a discussion of fees but he had already told me the 3 things that were important to him. Topic wasn’t one of them. And the call was about connecting with the buyer not pushing my agenda.
Cold-calling can be easy and profitable when you focus on being authentic and helpful.
What do you do to “keep it real”?

A Realtor, dog lover and wonderful pet photographer friend, Mauri Way, has closed every email she has ever sent to me with this wonderful request for referral business:
By the way, I am NEVER too busy for your referrals. Thank you for keeping me in mind!
Brilliant or what? She’s given us permission to use it. (If you’re a dog lover like we are, check out her photos of dogs, too. Gorgeous and adorable! I think she could even make my Sophie and BC look smart [they're already cute]!)

“Got it.”

That’s all she wrote in response to my email that said: 

Your support has made all the difference on this project. Thank you!

I’ve attached the updated manual and incorporated the changes the team suggested. In the two instances where the team had opposing viewpoints I took the liberty, as the course designer, to cast the deciding vote.  

Thanks again for inviting me to be a part of this initiative. 

Would it have been too much for her to have responded (because others have told me how pleased she was):

Thanks so much! 

Or maybe:

Got it and it looks great.

Or perhaps:

Appreciate the work.

Or even:

Got it. Thx.

I remember someone saying, when you’re happy, always tell your face. The email application is clear. 

So am I being too sensitive or not. What do you think?

Had I been able to snag a ticket to hear Obama speak tonight at ASU‘s commencement ceremony, I would have been one very happy ASU alumnus. But I watched him on TV and realized again that appropriate humor wins every time.

Here in Arizona, and elsewhere, the fact that Obama was being denied an honorary diploma from ASU was huge and, to me, very embarrassing news. I gladly would have sent him mine and tweeted to tell the world. 

Obama, however, didn’t tweet, he stood up. He talked about the elephant in the room and, by adding humor to the discussion, he turned a negative into a positive.

Here’s what CNN said, “Obama turns controversy into jokes, lesson at commencement.” …..

Knowing that Michael Crow, ASU president (or one of his spokespeople) had said that one of the reasons Obama wasn’t receiving the honorary degree was that his body of work is yet to come, Obama said that he wanted to address “the little controversy everyone was talking about a few weeks back,” and “we all learned an important lesson.”

“I learned to never again pick another team over the Sun Devils in my NCAA bracket,” he said, referring to the school’s basketball team. “It won’t happen again.”

“President [Michael] Crow and the board of regents will soon learn all about being audited by the IRS,” he joked.

Obama agreed that he has not yet achieved enough.

“I come to embrace it, to heartily concur, to affirm that one’s title — even a title like president of the United States — says very little about how well one’s life has been led,” he said. “That no matter how much you’ve done, or how successful you’ve been, there’s always more to do, more to learn, more to achieve.”

“Your body of work is yet to come,” he said.

Mary Poppins said ” a little bit of sugar makes the medicine go down.” A little humor does too.

Action tip: Think about what is on everyone’s mind and ask yourself the question: If there were something funny about this, what would it be? 

How have you used humor to disarm your audience, handle difficult presentation situations, or discuss the “undiscussable”? Join the conversation.

Who knew that Michael Crow was such a great salesperson? As an ASU Alumnus (MC – 1978), it’s hard right now to give him credit for anything (No honor, Mr. President), especially since I do not have tickets for Obama’s graduation speech, Wednesday night. (I am willing to beg, however, in case you snagged a ticket or two.) 

Here is what Crow wrote to President Obama on March 12, according to The Arizona Republic, May 11: “As president of Arizona State University, it is my distinct pleasure to inform you that the university has selected you as our 2009 commencement speaker.” Had he (Obama) said yes, yet? 

I love that presumptive close. I’m changing what I say (“When the time is right, I’m looking forward to energizing your team and giving them new tools to communicate more persuasively”) to: I’m looking forward to helping your team sell more.

If Crow can do it, I surely can.

What will you change?

Imagine your prospects and customers smiling as they read your email. Picture them writing a reply that says, “Yes. This sounds great. Please call me.”

Sound too good to be true? It doesn’t have to be. You can create email messages that sell. Here are 3 ways to start your winning message:
1. Invoke their imagination
There are few words more effective than “imagine” and “picture this.”  This simple start draws the reader in. (Re-read the first few words of this blog post.) 
2. Use social proof
Begin with a testimonial. Follow the quote with the truth – something like: “Your attendees will thank you too.” 
3. You count. I don’t.
Start with the word “you” or “your.” Keep “I” and your company name out of it. (Challenge yourself: Write 3 sentences without the word “I.”)
Want more sakes tips? Follow me on Twitter.

One of the most often asked questions at my email etiquette, productivity and protocol workshops is: What’s the best way to close an email?  And if I could answer that question, I would. 

It’s not that I don’t have my opinion. Anyone who knows me knows better than that. It’s that it isn’t like when Boomers grew up and “the complimentary close”  was taught with rigorous guidelines.

Here’s part of  New York Times article on the subject: Although salutations that begin messages can be tricky — there is a world of difference, it seems, between a “Hi,” a “Hello” and a “Dear” — the sign-off is the place where many writers attempt to express themselves, even when expressing personality, as in business correspondence, is not always welcome.

In other words, it is a land mine. …. it is becoming increasingly difficult to say goodbye.

Their advice? “In business you want to maintain the highest level of formality until the other person indicates otherwise,” she said. “Mirroring isn’t a bad thing to do. You’re letting the other side set the level of familiarity.”

And in research released in 2007 by Joan Waldvogel, in the Journal of Computer-Mediated Communication, the importance of the closing was highlighted: “Whatever approach is used to start or end the communication, important social information is conveyed by the choice…..The choice of greeting or closing and its presence or absence in an email message conveys not only an interpersonal message enabling the writer to negotiate his or her workplace relationships but also contributes to the creation of a friendly or less friendly workplace culture and, in turn, reflects this culture.”

But what is the one best closing that offers a perfect marker of politeness? Wait for it…

You decide. Get together at this week’s staff meeting and decide what closing you all like best and use that as your established closing. There are no rules…. there are NO rules! There is no research that says, this is the very best closing for your recipients. Everyone has an opinion, so voice yours.  Here is your chance to develop something that represents your brand in the very best manner.

Wishing you all the best-

SpeakerSue

What closings do you prefer? Do you have standards? What drives you nuts? Join the conversation here or follow me on Twitter: http://twitter.com/SpeakerSue

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