Archive for October, 2011

For the record, even if they are still together, to me, Woody Allen is a creep, though it turns out he was right: “Eighty percent of success is showing up.”

An Auckland, New Zealand client, yesterday, told me that as an experiment, curious to see what they’d receive back, a company (with apparently too much time on their hands!) sent out 557 RFPs for a legitimate meeting they were having. The response was astounding for those of you want to book more business.

•Twenty percent never responded. No thanks but no thanks, no nothing.
•Seventy-five percent sent back generic responses with information that didn’t pertain to the client’s specific requests. All responses were put into this category if they didn’t answer all the questions asked or omitted responding about key drivers mentioned by the customer.
•Only 5% of the hotels personalized their responses and actually provide all needed information.

This is a woot! woot! to me because that means that instead of ever having the competitive set we imagine, we have a tiny little subset of capable competitors. (And this competition may not be the 5-star luxury hotel by the sea [that we've been selling against and lowering our prices to beat] but the 4-star remodeled hotel in the middle of the nowhere that tries harder!) By taking the time to show up, and by showing up respectfully and in a pleasing, customer-centric manner, it becomes easy to sell more, more easily.

Show up by becoming your customer. If you were in her high heels or his running shoes, what do you need to know to do business? And here’s what I’m betting… it isn’t features that you need because you can easily google those; it’s that the sales person cares enough about you – respects you and your time, and yes, your business, too – that he will take the time to pay attention to the details and help you feel valued.

So, maybe Woody wasn’t right even on this. Success isn’t just about showing up; it’s only showing up smart.

Someone I know in my personal life is sweet and loving and totally capable. But when she emails, she is nothing short of rude. Her emails sound like she is barking out orders: Tell this person this and Do this and Remember this. There is never a please or a reason (though I admit to always knowing the reason the directive is being given).

Given what I do – help people communicate more persuasively and influentially – you’d think I would have sat down with her and gently explained how poorly she represents herself to others in the email she writes.

If it hadn’t been for my mother, I definitely would have had that talk. But when I was a senior in college (and knew everything), I sent my mother back a letter she had written to me. An intelligent woman (who, with my dad, paid for my entire college education!) but for some reason, she never capitalized the days of the week. I had put up with this for 4 years of college (life is tough!) and had had enough. So, about to graduate with a degree in English and Education, I circled all the days of the week in this particular letter, in red, and sent her letter back with one of my own. In the return mail, came a succinct message from my mother: “Dear Sue, If you ever correct anything I write again, daddy and I stop paying.”

So you can see why I’m pretty gun shy about talking with this person who lives in another state and whose emails drive me nuts.

But I am telling you (and hopeful she reads this too!) because so often we don’t even realize the negative impression we make on people. I absolutely know this person would never be rude yet every time I open an email, I bristle! I work hard to give her the benefit of doubt and have to admit to stooping to a low place and sometimes responding in kind (by simply answering: Fine.). Be certain your emails extend your reputation, invite your recipients to buy into your ideas and create a sense of likeability.

Here is a brief start. Please post your suggestions to this list to ensure email recipients understand our intent as well as our content.

1.Start with a salutation.
Hi Name, Good morning Name, even “Hey Name” when you know each other. But, please start friendly to set friendly tone.

2. Please is a good word to use and softens any directive.

3. Being brief is a worthy goal; being blunt, not so much. Instead of just “yes” or “here it is” or “Will do” (all positive words), make it even more helpful to the reader by adding a bit of friendliness, perhaps:
Thanks for asking! You can count on it by Friday. Or:
Happy to help! You’ll have it before you leave.

4. End with a friendly close.
Try: All the best, Wishing you all the best, Warm regards, Warmest regards. Let your recipient how warmly you feel about them.

5. Stay away from text talk.
If it’s an email, spell out the words.

What else should we add to this list?

I’m going to IMEX next week to meet with a client flying in from Hong Kong. After our meeting, I’ll have time to walk the floor and watch sales people as they start and cultivate business relationships. The investment – being on the show floor whether in hosted buyer format or old-fashioned booth – can only be returned with a smart and specific sales strategy that follows the event.

Tip #1: The actual number of cards you collect (just as an arbitrary number of prospecting calls you make) isn’t nearly as important as the number of trusting relationships you start and foster. How many people will remember you when you follow-up with them? Instead of just “showing up and throwing up” when you meet prospects, stay totally, 100% focused on them. Explain what you do in terms of what they can do because of their relationship with you. Help them feel comfortable talking instead of you doing the talking so that when you follow-up, you actually have an authentic connection and a contact who will want to open your email (regardless of how good your subject line is!) or take your call even if they’re in the middle of three other things.

Tip #2. Plan your follow-up strategy. You already know that following-up leads is critical. But what do you say when you follow-up? And what will you say (email or voice mail) if (for whatever reason) they blow off your first approach? Or your second? What do you say when you do get them on the phone? What will you say in your LinkedIn message? Before the trade show, plan your communications strategy. Determine how you’ll deal with new leads and warm leads and how you’ll stay in touch to help them feel safe and smart selecting your service or product.

Tip #2.5, Ditch the promotional products. I love promotional products but they have to have a reason and attracting people to your booth shouldn’t be the reason. (If it is, you end up with lots of people with your promo product and poorly qualified leads which turns out to be nothing less than hair pulling-ly frustrating when you call them after the show and they don’t respond, because all they were interested in was your promo product.) So that I don’t alienate the entire promotional product industry, consider mailing the tchatkes to the new friends you make with a nice hand-written note. At the very least, align the product with your brand image. The Peabody Hotels give out the cutest shower ducks because they are famous for their adorable ducks. That’s smart (other than that I always accept a duck even though I’m not a buyer [but I am a friend] ;-) ) because it relates to the brand. But why a hotel would give out a logo-d measuring tape or fine chocolates, is beyond me. Save your money and invest in sales training instead. Just sayin…

Agree or disagree?

“All they care about is price. Especially if it’s an on-lne RFP or a third-party.” If I had a dollar every time a salesperson said that, and believed it, I’d never again feel guilty about buying my daily Starbucks.

Yes, there are a few people who buy on price alone. They want the cheapest and they don’t care or don’t realize that they may not be getting the best deal. Here’s what I say to that: If your service or product isn’t the cheapest, then those people aren’t your prospects. Move on.

Most people just use price as an excuse (or a negotiating tool) when we don’t help them to feel confident and competent choosing us.

When your price isn’t the lowest,

Sell safe and smart. (Notice I didn’t say “value!” Of course, you are selling value. It’s just so much easier to sell if you think about helping them feel safe and smart about their choice than how you can prove value or worth to them.)

Help your prospect feel authentically and totally comfortable about making their purchasing decision.

All of us are fearful we’ll mess up; that we’ll discover that we could have done “better” just after we commit to a purchase. That old Mastercard ad got it right, though. There are things that are “priceless” and feeling good about the decision – feeling smart and secure – about the choice is one of them. It’s up to you, the sales person, to help the other person feel that way by conveying the lack of risk involved in the purchase.

Think about yourself for a moment, instead of your prospect. You know someone with an impeccable reputation for doing chemical peel facials, or you can use a Groupon coupon for half the price (and get double the number of facials, except that when you google the esthetician you learn that she just graduated from school, um, last week). Which would you select? Some of you may jump to the Groupon thinking price alone. But then, realizing it’s your face and chemicals are involved, you’d start emotionally rationalizing your price decision. I’m betting you’d persuade yourself your price decision is good by saying something like, “I bet she learned the latest techniques because she just got out of school,” or “Someone had to give me a chance when I started too.” So even with the great price, other factors came into play. (Those who picked the impeccable reputation will also emotionally rationalize by the way – that they’re safe and smart with their decision and they’d rather have one excellent peel than two that might leave them scarred.)

So back to your prospects… it’s up to you to connect the emotional dots for them. Help them experience a “priceless” experience by helping them feel safe and smart. Remind them of the genuine benefits – the lack of risk – when they choose you.

Ask yourself: What happens if my prospect makes a bad choice? If your prospect is a meeting planner, maybe they have unhappy, stressed, unproductive attendees. If it’s an association planner, maybe they have a poorly attended meeting. If your prospect is a procurement officer, maybe they have people wasting time and spending more money. If your prospect is a third party, maybe they have customers who leave them and talk poorly about them and they go out of business.

Whatever the risk is to your prospect, help them grasp how your product or service allays that risk. In addition to the simple and proven to work money back guarantee, choose and use words that convey a sense of safety. Speak your truth and connect the dots. Here are some ideas for the previous situations:

Your meeting goals will be supported by the environment and professionalism of our experienced team.

You can count on your members being excited to meet here.

Your travelers will be grateful for such a convenient location and they’ll start each day, refreshed and ready to productive. You can count on no hidden costs like late night taxis because a shuttle isn’t running, or more expensive meals because the hotel’s restaurant closed early.

You can feel confident knowing your customers will be delighted and will loyally return to you.

My Latest Book

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    Power Sales Writing Power Sales Writing, Revised and Expanded Edition: Using Communication to Turn Prospects into Clients

    "Your customers can ignore your correspondence or you can read this book. It’s that simple!" — Larry Winget, television personality and #1 bestselling author of Shut Up, Stop Whining & Get a Life

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